Talk about a paper trail.
Before UNC’s grade change process became electronic in Spring 2013, changing a student’s grade involved a complicated paper journey between different offices on campus. Now, the grade change process is more streamlined and less time consuming.
The reform provides a more efficient way to change grades for undergraduate students. The system now ensures only the course instructor can request a grade change.
“This one has been one of the most successful modifications to the system that we’ve done,” University Registrar Chris Derickson said.
If the grade change is temporary, like an incomplete or an absence from the final exam, it will go directly to the registrar’s office and be changed automatically. If the grade change is permanent, it must be approved by both the department chairperson and the dean of that student’s college.
“If we can provide the way that grade change is done as securely as possible but also as quickly as possible, then that benefits everyone,” Derickson said.
“So a student can have a grade change on their record quickly, which is a benefit to the students. Faculty can do it online instead of having to fill out a piece of paper and, as the registrar, I’m able to know with certainty that the grade change was submitted by this faculty member and approved by this dean and this chair.”
He said prompt grade changes are especially important on a campus like UNC’s where incompletes show up as a failing grade.