Employees were urged to separate their personal and business correspondences and to participate more in campus projects Wednesday at a relatively quiet Employee Forum.
A first-time appearance by Chancellor Holden Thorp’s wife, Patti Thorp, and discussions concerning the Public Records Act and information retention schedules were on the agenda of the monthly forum.
The meeting focused on the Public Records Act, with Associate University Counsel Kara Simmons advising employees to maintain separate e-mail accounts — one for business and one for personal use — to protect their privacy.
“Think before you hit send,” she said.
With a UNC e-mail account, there is no guarantee of privacy, Simmons said. Those e-mail accounts can be looked into to comply with subpoenas or employee misconduct issues, she added.
“This is not a frequent occurrence, but the possibility exists,” she said. “We make every effort to limit our search to monitor the circumstance.”
Erin O’Meara, electronic records archivist, spoke about the campus information retention schedule.
She and her department work to help employees dispose of and archive University information.
O’Meara said the University has not decided whether it will follow Gov. Bev Perdue’s executive order that everything in a system should be archived.